Start with hours, not the number of days
Two trips described as three days can look completely different. One starts in the morning, the other only in the evening. Write down your arrival time, the time needed for formalities and transport, and when you must leave for the airport or coach station on the return. Only then can you see the useful time available.
Don’t turn arrival day into a race to tick everything off. An adjustable itinerary leaves room for tiredness, meals and settling in. Send the exact schedule when requesting a proposal, not just the date. One detail can change the order of activities.
Choose three priorities
Write down what you would not want to miss: a historical route, a boat trip, a neighbourhood or a food experience. Separate these priorities from things that would simply be nice. Building a day around one theme is easier than fitting together activities scattered across the city.
Leave at least one free time slot. It need not be filled beforehand: it can become a break, a longer walk or an activity chosen locally. Planning should help you, rather than turn your holiday into a rigid timetable.
Connect the hotel to your route
Compare accommodation against your itinerary. A cheaper-looking option may not suit your pace if it requires more travel. Ask for the exact address and check the routes you will use, not just the area’s name. Check luggage access and mobility needs separately.
Don’t assume everyone in the group walks at the same pace. Children, older people and those wanting more breaks may have different needs. Mentioning these early helps create a realistic structure.
Put inclusions in writing
When comparing offers, list the inclusions: nights, room type, meals, transport, transfers, guiding, tickets and activities. List optional or locally payable items separately. Compare totals for the same structure rather than two prices without context.
Ask for payment, change and cancellation terms before confirming. For important services such as departure transfers, keep the time, place and operator contact handy. A promotional photo does not replace written service confirmation.
What to send us for a proposal
A useful message includes dates, arrival and departure times, group size, children’s ages, room type, approximate budget and three priorities. Mention what is already booked. The proposal can then cover what is missing without duplicating existing services.
Before departure, recheck details that may change: schedules, access, meeting points and booking terms. Use supplier confirmations and official sources for the latest practical information.
This guide explains a planning method. It does not publish guaranteed prices, schedules or terms. Check current details in your quotation and supplier confirmations.